We need YOUR help to make our show the best it can be! 

 Please click the link below to sign up as a volunteer:

http://www.signupgenius.com/go/5080a49a5aa2ca7f49-txolan/25434881#/

Current 2022 volunteer positions are listed below:  (RED LETTERS MEAN WE NEED ASSISTANCE)

There are many opportunities to volunteer for the show and they can be enjoyable and rewarding experiences.  TXOLAN takes great pride in their volunteers and anyone who volunteers a minimum of four hours of their time they will receive a recognition pin.

There are also Core Staff Positions that require you to be involved at some level prior to the show and/or for an extended amount of time.  Each Core Staff Position is a two-year commitment; the first year is as an apprentice and then the following year as the lead.  Fleece show follows this example.

You can learn more about volunteering by reading just a few of the position descriptions below.  Another excellent way to get details is to contact ask the person that has volunteered in years past (see list below) or by contacting the volunteer coordinator or a board member.


EVENT Coordinator – This position has been filled for 2023.  There will be future opportunities and we would like to discuss this with you at your convenience.  There will be a process to learn by following others.  For you info, this position is responsible for coordinating and planning the event in all aspects and to perform the task as committee chair for all committees.  Reports to the TXOLAN Board on progress and performs the task of any volunteer that is absent.  


VOLUNTEER Coordinator – Organizes the volunteers and recruits volunteers.  Works with each core staff member to identify the number of volunteers they require to fulfill their task.


REGISTRATION Desk Administrator -  This individual is responsible for the registration desk, process of the check in, information desk throughout the show, check out process, and assisting the Event coordinator with getting the show moving.


SHOW RING Administrator – Please let us know if you are interested. This individual is responsible for coordinating and setting up the show ring and making sure that the positions are staffed.  They are second in command to the Show Superintendent and also responsible for getting the rings set up for obstacle and other performance classes.  They assist gatekeepers and ring stewards when required.


GATEKEEPERS - Responsible for making sure everyone one is ready to enter the ring and in the appropriate order.

Ring Steward – Assist the judge in the ring, may be required to assist the handler in holding the animal and give them guidance in the ring standard.


PROGRAM Administrator – Gathers all the ads and information for the program and gets it to the printer.


SILENT and LIVE Auction Administrator –  This individual gathers donation items for the live and silent auction and works with the board to determine what is live auction versus silent.  They oversee the auction during the show and collections of the proceeds after.


FASHION Show Administrator (if applicable) -  We are currently NOT planning to have a fashion show in 2023 as we have added two other new events instead.  This coordinator handles any fashion show that is part of the event.  This means they are responsible for gathering the items, models, setting up the stage, and running the fashion show.  Most models are acquired from farm members participating in the show or vendors.


To contact a volunteer call or click on their link below.

2022 TXOLAN SWEETHEART SPECTACULAR VOLUNTEER LISTING