REGISTRATION IS CLOSED

Our Digital Show Book can be found at: http://www.txolan2023.com/

Join in the fun and enter our Photo Contest!  There are several categories to choose from (see below).

Photo Contest Judge:  TXOLAN show photographer Wendy Stubbs

Photo Contest Contact (for mail-in entries, digital emailed entries and questions): 

Melissa Lehew 

[email protected]

SEE RULES BELOW FOR ALL DETAILS.  All entries will be 8"x10" mounted on black mat with 2" border.

In summary, MAIL-IN ENTRIES should be postmarked by January 26th and must be received by Melissa Lehew (for address, please email Melissa Lehew at [email protected]) by JANUARY 31, 2023 11:59 CDT.  If you are submitting a graphics file, it must be received by Melissa Lehew at the email address listed above by January 31st also.

While TXOLAN will print and mount a graphic file entry, TXOLAN is not responsible for printing or mounting nuances that may affect your final placement.

IF YOU ARE BRINGING YOUR COMPLETED ENTRY, YOU MUST GIVE IT TO CHECK-IN TABLE AS YOU CHECK-IN WITH AN ATTACHED NOTE: ATTN: Melissa Lehew

TXOLAN Sweetheart Spectacular reserves the right to display the photos at the 2023 event or as advertisement for subsequent TXOLAN shows or TXOLAN Alpaca Association events. Your images will not be sold by TXOLAN Alpaca Association or TXOLAN Sweetheart Spectacular without your permission and agreement. You retain the copyright to your photograph.

All appropriate credits will be displayed with the photos if and when used. 

AWARDS

·     Ribbons for 1st thru 3rd in each Adult division category and each Junior division category if there are 3 or more entries in the specific category.  Otherwise, only a first place ribbon to be awarded

·     One Judges Choice Adult Division and one Judges Choice Junior Division.

DIVISION: Adult and Junior will have the same categories

·     Adult (18 and over)    $10 per entry 

·     Junior (17 and under)  $5 per entry

CATEGORIES

·     Alpacas and Friends

·     Alpaca Close-ups

·     Black and White

·     Crias

·     Farm Scene

·     Humor

DEFINITION OF CATEGORES

·         Alpacas and Friends: Photos of alpacas interacting with their friends.  Friends may be other alpacas, other 4-legged creatures, or even 2- legged creatures!

·         Black and White:  Black and white photos of alpacas saved in the grayscale color space.

·         Crias: Photos of those loveable, huggable alpaca babies.

·         Alpaca Close-ups:  Portraits of Alpacas.

·         Farm Scene: Scenic photos of alpacas and where they live.

·         Humor:  Photos of alpacas doing what makes us laugh.

JUDGING CRITERIA

·         Focus: Distinctness or clarity of an image rendered by the camera.

·         Depth of Field: Range of acceptably sharp focus in front of and behind the distance the lens is focused on.

• Exposure: Light striking a sensitized material (film or paper emulsion).
• Lighting:  Distribution of light on an object or figure in the photo.
• Composition: Placement or arrangement of visual elements in photo, as distinct from the subject in that photo.
• Rule of Thirds: Guideline which proposes that an image should be imagined as divided into nine equal parts by two equally-spaced horizontal lines and two equally-spaced vertical lines, and  important compositional elements should be placed along these lines or their intersections; thus creating more tension, energy and interest in the composition than simply centering the subject would.

TERMS, CONDITIONS AND AGREEMENT

• To enter electronically, please submit your completed entry digital image to: [email protected]

• Sizes:
  All photographs must be 8 x 10 printed on photo paper, matted on black mat
  board with a 2" border around photo.  TXOLAN will print and mount digital entries, HOWEVER, while digital formats will be accepted, TXOLAN will not be responsible for printing or presentation nuances or errors.  Meaning, of course, you are much better off doing your own matting!
  
  Mail-in and graphic file entries must be received no later than January 31, 2023.  For mail-in address, please contact Melissa Lehew at [email protected].  All mail-in entries must be properly packaged and include return labels and postage in order to be returned.
  
  Hand delivered entries will be received at the show at Check-in on Thursday, February 9, 2023. Same matting/mounting rules as for mail-in entries will apply.
  
  Entries can be picked up at the show on Sunday, February 12, 2023, between 12 and 1 pm.

• Closed judging will be on Saturday, February 11, 2023, from 9 am until completion.

• If you are mailing a digital image(s), these should have a long dimension of at least 3,300 pixels and be saved at 300 dpi (around 10" or larger) jpeg.  Images may be color profiled in sRGB, Adobe-1998 or later, or not color-managed. File size may be not larger than 10 megabytes.  AS noted, TXOLAN will print and mat, though will not be responsible for nuances of such that may impact your final placement.  You are better off submitting a fully completed entry!
• You may enter any number of entries in any of the categories. Photo may be taken at any time. 
• Mail-in and check-in entries are both available for this Contest.
• Each Entry consists of an entry form, a single image, a caption for your image, and an entry fee and must be mounted as noted - 8x10 photo on black mat with 2" border around photo.
• Each submitted photograph, in its entirety, must be a single work of original material taken by the Contest entrant. By entering the Contest, entrant represents, acknowledges and warrants that he or she has full power and authority to enter the photograph, and that the photograph does not infringe any copyright or violate any other intellectual property rights. The entrant agrees to indemnify TXOLAN Alpaca Association and the TXOLAN Sweetheart Spectacular and any parties working on behalf of  TXOLAN Alpaca Association from any and all third party claims arising from the photograph.
• If the Photograph includes other people, you must be prepared to provide a signed written personal release from all persons who appear in the Photograph submitted, authorizing use of the Photograph. If you are unable to provide a personal release, upon request by TXOLAN Alpaca Association and TXOLAN Sweetheart Spectacular  and in the form provided by TXOLAN Alpaca Association and the TXOLAN Sweetheart Spectacular  then your entry may be disqualified. While you are not need required to send the release with your entry it can be included to insure no issues.
• The entries will be judged in accordance with the Judging Criteria, as defined..  The photograph must not, in the sole and unfettered discretion of TXOLAN Alpaca Association and the TXOLAN Sweetheart Spectacular, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content. Photographs deemed inappropriate will be disqualified.
• Online entries must be made by the authorized account holder of the e-mail address submitted at the time of entry. "Authorized account holder" is defined as the natural person who is assigned to an e-mail address by an Internet access provider, online service provider, internet domain owner, or other person or organization (e.g., business, educational institution, etc.) that is responsible for assigning e-mail addresses for the domain associated with the submitted e-mail address.

THIRD PARTY RELEASES/LICENSES

Entrants authorize TXOLAN Alpaca Association and/or TXOLAN Sweetheart Spectacular to reproduce, distribute, display and create derivative works of the photograph entry, in any media now or hereafter in connection with the promotion of TXOLAN Alpaca Association and/or TXOLAN Sweetheart Spectacular 

LIMITATION OF LIABILITY

By participating, entrants agree to release, discharge and hold harmless TXOLAN Alpaca Association and/or TXOLAN Sweetheart Spectacular , and each of their respective partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder.

TXOLAN Alpaca Association and/or TXOLAN Sweetheart Spectacular assume no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Contest entries or entry forms; or alteration of entries or entry forms. Alpacas of Oklahoma and/or Alpaca Blastoff is not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any e-mail entry to be received on account of technical problems or traffic congestion on the Internet or at any Web site, human errors of any kind, or any combination thereof, including any injury or damage to entrants' or any other persons' computers related to or resulting from participation, uploading or downloading of any materials related to this Contest.