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About TxOLAN

The TxOLAN Alpaca Association is a regional affiliate of the national Alpaca Owners and Breeders Association (AOBA). TxOLAN is comprised of alpaca owners and other interested individuals from Texas, Oklahoma, Louisiana, Arkansas and New Mexico.

Upcoming Events

Feb
9

2018 TXOLAN Sweetheart Spectacular

The 2018 TXOLAN Sweetheart Spectacular will include competition, education, vendors, silent and live... Details >

2017 Volunteers

REGISTRATION IS OPEN

https://www.alpacareg.com

 

Current 2017 volunteer positions are listed below:

There are many opportunities to volunteer for the show and they can be enjoyable and rewarding experiences.  TXOLAN takes great pride in their volunteers and anyone who volunteers a minimum of four hours of their time they will receive a recognition pin.

There are also Core Staff Positions that require you to be involved at some level prior to the show and/or for an extended amount of time.  Each Core Staff Position is a two-year commitment; the first year is as an apprentice and then the following year as the lead.  Fleece show follows this example.

You can learn more about volunteering by reading just a few of the position descriptions below.  Another excellent way to get details is to contact ask the person that has volunteered in years past (see list below) or by contacting the volunteer coordinator or a board member.


EVENT Coordinator – This position has been filled for 2017.  There will be future opportunities and we would like to discuss this with you at your convenience.  There will be a process to learn by following others.  For you info, this position is responsible for coordinating and planning the event in all aspects and to perform the task as committee chair for all committees.  Reports to the TXOLAN Board on progress and performs the task of any volunteer that is absent.  


VOLUNTEER Coordinator HIGH PRIORITY TO FILL THIS POSITION!  Organizes the volunteers and recruits volunteers.  Works with each core staff member to identify the number of volunteers they require to fulfill their task.


REGISTRATION Desk Administrator -  This individual is responsible for the registration desk, process of the check in, information desk throughout the show, check out process, and assisting the Event coordinator with getting the show moving.


FLEECE Superintendent – Is responsible for organizing and coordinating the fleece portion of the show.  They work with the Show Superintendent to estimate number of ribbons for ordering, make sure the judging station is as requested by the judges, check in the fleece, and make sure that TXOLAN is following the AOA rules on the fleece portion. Any fleece needing to be mailed back are handled by the Fleece Superintendent.


SPIN-OFF Coordinator – This individual is responsible for coordinating the Handcrafter's Spin-off.  Receives entries from the Show Superintendent, weighs and bags entries in preparation for the judges.  Works with the judges to make sure that TXOLAN is following the AOA rules on the Handcrafter's Spin-off portion.  When judging is complete, this coordinator collects information with spun entries and prepares them for display at the show.  Any skeins needing to be mailed back are handled by the Spin-off Coordinator.


SHOW RING Administrator – This individual is responsible for coordinating and setting up the show ring and making sure that the positions are staffed.  They are second in command to the Show Superintendent and also responsible for getting the rings set up for obstacle and other performance classes.  They assist gatekeepers and ring stewards when required.


GATEKEEPERS - Are responsible for making sure everyone one is ready to enter the ring and in the appropriate order.

Ring Steward – Assist the judge in the ring, may be required to assist the handler in holding the animal and give them guidance in the ring standard.


PROGRAM Administrator – Gathers all the ads and information for the program and gets it to the printer.


SILENT and LIVE Auction Administrator –  This individual gathers donation items for the live and silent auction and works with the board to determine what is live auction versus silent.  They oversee the auction during the show and collections of the proceeds after.


FASHION Show Administrator -  Coordinates any fashion show that is part of the event.  Is responsible for gathering the items, models, setting up the stage, and running the fashion show.  Most models are acquired from farm members participating in the show or vendors.


To contact a volunteer call or click on their link below.

2017 TXOLAN SWEETHEART SPECTACULAR VOLUNTEER LISTING

Event Coordinator   Show Management Services hilltop@hancock.net 607-637-5201
Volunteer Coordinator          
Advertising    Ray McDonald (interim) txolanprez@yahoo.com 817-239-0725
Auctioneer Early Stander earlstander@yahoo.com 940-365-2498
 Silent Auction  Laurence & Donna Binder info@bbhalpacas.com 281-541-0968
 Live & Herdsire Auction  Laurence & Donna Binder info@bbhalpacas.com  
Barn Manager   Jim Conkle djsclassicalpacas@hotmail.com 817-308-5978
Health Check  Joel Plummer  hhomesteadalpacas@gmail.com  512-801-3644
Color Check   Gina Glasscock

 gina@legendaryalpacas.com,

469-834-5504
Fleece Show Super   Lynn Betts tejasalpacas@gmail.com 281-794-8603
Spin-off Supervisor  Lynn Betts tejasalpacas@gmail.com 281-794-8603
Fiber Arts Supervisor  Lynn Betts tejasalpacas@gmail.com 281-794-8603
Photographer and Photo  Contest Judge  Regina Florence - JUDGE   325-203-1013
 Photo Contest Coordinator  Jayme Hayne  alpacasoraledo@yahoo.com 817-980-2426
Show Book  Terry Bradford handweaver62@yahoo.com 405-830-1642
Registration    Larry & CyndieFerguson  ldfprojectmaster@msn.com  817-269-3997, 817-269-2464 
Show Announcer   Ann Burnette  aeb7799@gmail.com   
Show Ring         
Ring Stewards      
Ring Gatekeepers  Peter Ziek pjziek@aol.com 719-495-6693
Show Superintendent   Judy Schroeder show.super.schroeder@gmail.com 540-977-1541 
Vendor Coordinator        
Website   Ray McDonald txolanprez@yahoo.com 817-239-0725

 

 

2016 TXOLAN SWEETHEART SPECTACULAR VOLUNTEERS
Event Coordinator Gina Glasscock, Legendary Alpacas of Texas
Volunteer Coordinator  
Advertising  
Live Auction Gina Glasscock, Legendary Alpacas
Silent Auction Evelyn Richards, Silver Waters Alpacas
Auctioneer Steve Hancock, Trinity Ridge Alpacas
Barn Manager Jim Conkle, DJ's Classic Alpacas
Color Check Bill Beranek & Mario Garcia, Rancho Inca Alpacas 
Caterer Coordinator Gina Glasscock, Legendary Alpacas of Texas, Jeannie Wells, Well Spring Suri
Fashion Show to be included in auction
Fleece Show Super Lynn Betts, Tejas Alpacas
Health Check  
Hospitality-Sponsorship- Catering Jeannie Wells, Well Spring Suris/Gina Glasscock, Legendary Alpacas of Texas
Pen Saler Ray McDonald, McPaca Ranch
Performance (non AOA)  
Photo Competition Gina Glasscock, Legendary Alpacas of Texas
Program
Registration Jennifer Bost, Nortex Alpacas
Check-In Denise Spies, Judy Joy, 
Show Ring Stewards  Glenn Kacsh-Satruday only
Show Class Calling Terri Jackson- Saturday and Sunday
Show Announcer Ann Burnette, Blue Gate Alpacas
Show Superintendent Judy Schroeder
Spin-off Coordinator Kathy Senase, Urban Alpacas
Apprentice Spin-off  
TxOLAN Arts and Education Scheduling Anne Stallcup, Que Sera Alpacas
Vendor Coordinator Gina Glasscock, Legendary Alpacas of Texas
Website Jeannie Wells, Well Spring Suris/Gina Glasscock, Legendary Alpacas of Texas